Ten reasons we hate meetings

2012

I know it's an accepted fact that we hate meetings. How much do we hate them? Well, a recent request to all my LinkedIn contacts (go ahead join me) and Twitter (@greatwebmeeting) followers has gotten a huge response.

I'm working on a new book about meetings and wanted to get some quotes and research. In no particular order, here are the 10 biggest complaints about meetings - and note that most apply equally to online and "real" meetings where people are in the same room.

The complaints are magnified in hybrid meetings where half the attendees are in the room and the rest are umbilically connected through technology.

  1. The meetings don't start or end on time
  2. People aren't in the right meeting (this one pops up more than you think. If they can't contribute, the information shared doesn't add to their productivity and they frankly don't care about the topic, exactly why were they invited/dragooned into attendance?)
  3. People show up wondering what the meeting is all about. (What part of agenda is still unclear?)
  4. Even if they know what it's about, they're not properly prepared to contribute to the discussion
  5. Too much time is spent making sure everyone has the latest version of whatever documents are involved
  6. Key decision makers don't show up, or show up late and don't let anyone know
  7. People who should contribute don't
  8. The people doing all the contributing are often the last ones anyone really want or need to hear from
  9. People aren't clear on the logistics (showing up at the wrong conference room, not having the dial-in number for the conference call)
  10. They lose focus and get off track

All of which leads to the biggest complaint, which is that they don't accomplish what they are supposed to and everyone feels they wasted their time. Oh, and coffee. A lot of complaints about the coffee. Seems it's either awful or not provided at all. It's like an old Woody Allen joke I'll spare you from. The point is, if you look at any of these problems individually they are easily solved if you use a little common sense and step up.

You'll also notice that many of these problems apply equally to the people who run the meetings as the people who are "merely" participants. We all share the blame. How do I put this delicately? Knock it off.

So no magic bullets here. Just asking you to think about what's working, what's not, and what role you can play.

  Categories:
Communication
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About The Author

Wayne Turmel
Wayne Turmel

Wayne Turmel is a speaker, writer and co-founder of The Remote Leadership Institute. He's passionate about helping people present, sell and lead people and projects using today's virtual communication technology. His books include The Long-Distance Team - Designing Your Team for Everyone's Success. Wayne is based in Chicago, IL.

Older Comments

Hi, Wayne. The problem of wasted time is really acute and very often this precious time is wasted during numerous meetings organized by the management. In our company we try to minimize their number by introducing the effective task management tool (comindware tracker in our case), where all the functions of notifications, setting priorities, keeping track of tasks and their execution is done automatically. It significantly reduced the time and saves money.

Jannet

At our Leadership Team Meetings all participants had to inform the other team members of what was going on in their area of responsibility.Everyone had a mininmum of 3 minutes to keep other members informed while the other members could ask questions when their areas were involved. Team member were assigned meeting refreshments and share in any grumblings if their refreshments did not meet the mark.Our philosophy was thar we all were part of the problem and also part of the solution . It worked in keeping the meeting on track and reduced the negatives on our refreshments.

Carl